Globalpex Certified E-Mail
Standard e-mail has serious limitations in terms of security and its inability to provide a verifiable record of content, transmission, and receipt.
For important and sensitive e-mail messages -- and the attached files they may contain -- standard e-mail is insufficient to provide needed assurance or mandated protection of personal data.
In addition, many organizations may be required to retain certain e-mail communications to meet regulatory requirements. A company that lacks an effective management system may choose to keep every outgoing e-mail, which adds unnecessary cost and management burdens.
Globalpex Certified E-Mail provides the solution to these challenges. By having your company adopt our e-mail service, you make sure the organization captures those critical e-mails that are needed for proof of content or regulatory reasons. Our service retains what is sent out, for however long management specifies. At the end of the retention period, the Certified E-Mail is automatically deleted.
Globalpex also offers a plugin that enables you to send Certified E-Mails directly from Outlook with just the click of a mouse.
Here’s how it works:
To compose a Certified E-Mail, users launch the e-mail application through the
Centralized Mail and Messaging Console (CMMC) interface or directly from Outlook using a free plugin supplied by Globalpex. Once the message is sent, a retrieval link is e-mailed to the recipient(s). By accessing that link, the recipient is able to view the e-mail in a secure environment.
The entire process is tracked and can be reviewed by the sender at any time to determine status. Server and read receipts confirm the message has been received and opened, logging both date and time, as well as IP address.
This provides irrefutable proof that the Globalpex certified e-mail was sent, received, and viewed.
Because the actual, unalterable sent e-mail is retained on the Globalpex server according to user-defined timetables, you have third-party confirmation of exactly what was sent as well as the timestamp data. Your stored e-mails are easily key word searchable so you can respond promptly to any legal or audit requests to view the e-mail contents.
For information on pricing, click here.